constitution, elected officers serve two-year terms and are elected by
the dues-paying members of the organization.
officeholders' term of service is expiring in February 2009, so we are
now issuing a call for candidates for the following positions:
Vice-Chair for Programs
Vice-Chair for Membership
the current officers, only Liam Dacey (currently serving as secretary)
will be seeking another term in office by running for Chair of
GALA-ND/SMC. The other officers, Tom, Steven and Mike, will be
stepping back from elected officer responsibilities after having served
a combined 16 years of service to GALA in various roles.
If you are interested in serving GALA-ND/SMC and its members in one of the officer positions, please review the following steps:
the end of this post, you will find officer position descriptions for
each role. Each position description is followed by general skills or
considerations the candidate should be aware of related to the position.
your name, desired office and brief statement of interest (one
paragraph) to Mike August at firstname.lastname@example.org by Sunday
- Elections will take place during the last two weeks
of January, with results released in early February and transition
between officers occurring by March 1, 2010.
- Please note that
three of the positions have travel components; officer travel is funded
through the annual budget and should not require significant
out-of-pocket expense for the incumbent.
If you wish to serve on a Nominations / Elections committee to oversee this election, please review these items:
Treasurer/Administrator Mike August will be heading the committee.
Committee members will assist in reviewing candidates' statements of
interest, preparing the online ballot, and validating final election
- Those interested in assisting with this committee should email Mike August at email@example.com by January 5.
Thank you for your ongoing support and interest.
Tom O'Brien '86 - Chair
Steven Saftig '03 - Vice Chair
Liam Dacey '04 - Secretary
Mike August '96 - Treasurer
---------- OFFICER POSITION DESCRIPTIONS and SKILLS CHAIR:
Chair is responsible for overall administration of the organization and
oversees all organization activities, including the disbursement of
funds and fundraising, and communication with university officials,
student organizations and external groups. The Chair convenes and
presides over group meetings, and appoints Committee chairs and
representatives in conjunction with other elected officers. The Chair
may appoint the Immediate Past Chair a non-elected advisory officer in
order to ensure continuity of programs.
Skills:VICE-CHAIR FOR PROGRAMS:
should be comfortable representing GALA with members, students,
external organizations, and the Notre Dame and Saint Mary’s
Administration; and commit to traveling to campus at least once per
year (per GALA budget guidelines) to conduct meetings. The position
also requires someone who can convey GALA’s mission effectively and
make reports on the organization’s various activities. As a result,
candidates should possess good verbal and written communication skills.
Candidates with some project management experience will find this
background useful as the Chair is responsible for keeping fellow
officers, committee members and projects on schedule.
Vice Chair for Programs is directly responsible for GALA-ND/SMC’s
programs and coordinates volunteers who organize regional and local
GALA-ND/SMC events across the country. The Vice-Chair for Programs also
oversees the efforts of special ad-hoc program committees, made up of
GALA-ND/SMC members, which may include but are not limited to:
- Nominations and Elections Committees to conduct the election of GALA officers
- Awards Committees to make recommendations on recipients of GALA-ND/SMC awards and scholarships
- Reunion Committees to coordinate the planning of the organization’s involvement in member gatherings
- Service Project Committees to organize GALA efforts in service projects at the national, regional and local level
Skills:VICE-CHAIR FOR MEMBERSHIP:
and communicate effectively and consistently with regional coordinators
and ad-hoc committee members. Propose funding for and maintain budget
responsibilities for regional and national programs and events.
Develop systems for sustaining regional and recurring events. Team
with Vice Chair for Membership to ensure that member information from
regions is reflected in national database. Commit to travel once per
year to campus for group-related meetings, or to a regional event that
would benefit from officer participation (per GALA budget guidelines).
Vice-Chair for Membership is responsible for various support services,
including website infrastructure (domain management, web service
maintenance, email accounts) and member management. Member management
responsibilities include review of automated database processes
(renewal reminders, renewal processing and inbound dues/donations
payments) and processing of new member applications via the member
website. The Vice-Chair for Membership also makes periodic reviews and
updates of member profile data to ensure accuracy of contact
Candidates should be
comfortable with basic website administration. One online service
drives the member database, website, email campaigns and discussion
boards; Google Apps is used for managing online documents and internal
group email accounts. Neither service requires technical knowledge.
While HTML and CSS knowledge is not essential, experience with both
would allow the incumbent to develop a more sophisticated user
experience on the organization's website.
Secretary is responsible for maintaining the organization’s records
including archive materials not maintained on the GALA-ND/SMC website.
The Secretary develops the agenda for GALA meetings, records and posts
minutes to the GALA website, and posts any other relevant GALA-related
items to the website and/or other social networking sites monitored by
the organization. The Secretary also oversees the production of the
The candidate should be
comfortable organizing and summarizing notes from monthly conference
calls. Attention to detail, deadlines, and working in a timely fashion
is a must. Additionally, prior knowledge of website blogging and
social networking is useful. The candidate should commit to traveling
to campus at least once per year (per GALA budget guidelines) to
conduct meetings and attend GALA events.
Treasurer maintains bank accounts and investments for GALA-ND/SMC,
oversees the collection of members’ annual dues, and handles timely
disbursement of funds to vendors and to GALA-ND/SMC officers and
representatives in accordance with the organization’s budgetary
allowances for purposes related to the mission of the organization. The
Treasurer reviews the organization’s budget on an annual basis and
makes modifications, as appropriate, subject to approval by a majority
of the elected officers. The Treasurer maintains all financial records
and prepares and submits tax-related reports.
present, GALA-ND/SMC maintains two bank accounts and an online payment
processing account, and the treasurer maintains all accounts in good
standing; all expenses and income are logged in an online bookkeeping
tool to generate ongoing reports for financial comparisons. Candidates
should therefore possess strong organizational skills and comfort with
general online banking and recordkeeping environments.
addition, the treasurer will require ongoing coordination and
communication with the Vice-Chair for Membership, with regards to
income generated through membership dues and donations.